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Mail & Reproduction Services

The Mail and Reproduction Management Division (MRMD) has more face-to-face interaction with USDA employees than any other organization. Our staff of 120 employees is responsible for managing and directing programs for analysis, development, evaluation, and promotion of improvements in the policies, plans, methods, procedures and systems of the USDA mail management program, departmental mailing list system, copier/duplicating, and printing and mailing operations. The Division has responsibility for directing centralized printing and copier/duplicating systems, automated systems providing mailing list services, divisional ADP support and a staff support system in the areas of divisional financial management, program analysis and administration.

MRMD has established world-class mail management and print on-demand programs through the implementation of technology and has achieved cost savings through postal discount programs and centralized services. We are responsible for the management and accountability of USDA's nationwide $60 million postage budget and implementing the recommendations of the National Performance Review Mail Management Initiative which was authored by our staff.

This website is intended to improve service and communication between MRMD and its customers.

 

Delivery Services

Hours: 7:30 a.m. - 5:00 p.m.
Contact: Barbara Thomas (202) 720-9422

Services provided:

  • Door-to-door mail delivery and pick up: 9:30 a.m, 12:00 noon, and 3:00 p.m. Whitten Bldg.
  • Door-to-door mail delivery and pick up: 10:30 a.m, and 2:30 p.m. South Bldg.
  • Special pick up for boxes (not to exceed 70 lbs.) and large volumes of mail
  • All general information concerning mail delivery

Accountable Mail

Hours: 8:00 a.m. - 5:00 p.m.
Contact: Harry Powell (202) 720-6368

Services provided:

  • Tracking of all USPS Accountable and Courier Deliverd mail
  • All USPS accountable mail forms
  • Priority envelopes, boxes and stickers
  • Air mail labels
  • Certified, registered and express receipts
  • All general information concerning accountable mail

Courier Service

Hours: 8:00 a.m. - 5:00 p.m.
Contact: Levi Johnson (202) 720-5869

Services provided:

  • Special courier service for the Office Of The Secretary
  • Scheduled pick up and delivery of courier,departmental and outside location mail
  • Provides other special courier needs

Mail Preparation Unit

Hours: 8:00 a.m. - 4:30 p.m.
Contact: Lawrence Graham (202) 720-5960

Services provided:

  • Prepare large mailings, inserts and labels
  • Wrap and seal packages/ boxes

Central Mail Unit

Hours: 8:00 a.m. - 5:00 p.m.
Contact: Paul Washington (202) 720-9415

Services Provided:

  • Meter outgoing mail/ pickup of large quantities of outgoing mail
  • Receive mail delivered from USPS
  • Primary sort of incoming mail

Duplicating Branch

Hours: 8:00 a.m. - 5:00 p.m.
Contact: Kirk Spencer (202) 720-5069 or Dale Harris (202) 7205056

Email: daprintshop@dm.usda.gov

Services provided:

  • Reproduce and bind large jobs
  • Two color press work and halftone reproduction
  • Reproduce and bind large jobs
  • Posters/Banners
  • Brochures
  • Booklet binding, Lamination and Folding
  • Shrink wrapping
  • Shipment Services

Copying Services

Hours: 8:00 a.m. - 5:00 p.m.
Contact: William Rollings (202) 720-9813

Email: daprintshop@dm.usda.gov

Services provided:

  • Full color and black and white duplication
  • Convenient (Self Service) copying
  • Media reproduction (CD & thumb-drive)
  • Conference Preparation

Copier Leasing Services

Hours 8:30 a.m. - 5:00 p.m.

Contact Annette James (202) 720-9774

Email: CDS.CopierServices@dm.usda.gov

 

  • Available multifunctional network copiers (print/copy/scan) for short term rental and long term use. Inclusive support services (technical support, paper, supplies, etc.).

Departmental Mailing List

Hours: 8:00 a.m. - 5:00 p.m.
Contact: Darius Clinton (202) 720-4939

Services provided:

  • Computerized label data maintenance;
  • Data entry;
  • Information retrieval;
  • Shredding.

Automation and Relocation

Hours 8:00 a.m. - 5:00 p.m.
Contact: Darius Clinton (202) 720-4939

Services provided:

  • Data base management;
  • Employee listings;
  • Stop code request;
  • Mail route management;
  • Secured mail delivery points (cluster box).