May 21, 2003
UNITED STATES DEPARTMENT OF AGRICULTURE
OFFICE OF PROCUREMENT AND PROPERTY MANAGEMENT PROCUREMENT POLICY DIVISION
AGAR ADVISORY NO. 53
USDA Information Technology Acquisition Approval Process
INTRODUCTION: The purpose of this Agriculture Acquisition Regulation (AGAR) Advisory is to disseminate information, issued by the Department of Agriculture (USDA) Office of the Chief Information Officer (OCIO), regarding the information technology (IT) acquisition approval process; and to remind acquisition personnel of these requirements.
SUMMARY: USDA Chief Information Officer (CIO) memorandum of May 13, 2003, revised the threshold at which USDA CIO IT acquisition approval is required, lowering the threshold from $250,000 to $25,000. All exemptions and conditions included in the current process, delineated in USDA OCIO Memorandum of May 9, 2002, remain in place, until superseded by revised USDA OCIO guidance. AGAR Advisory No. 47, dated May 20, 2002, is cancelled and superseded by this AGAR Advisory which incorporates the revised threshold.
“An acquisition approval request must be made if a USDA agency wishes to expend
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$25,000 “or more for an IT acquisition. This also applies to orders against all existing contracts and General Services Administration schedules. The following activities are exempt from the IT acquisition approval process:
Special activities that require acquisition approval as part of this process include:
Questions regarding these IT acquisition approval requirements should be directed to agency CIOs or the USDA OCIO.
~ Departmental Regulation 5039-7, Delegation of Procurement Authority for Information Technology, dated September 18, 1998, paragraph 3, Background, subparagraph d states that:
“Proposed IT acquisitions and information resources activities must comply with all requirements established by the OCIO. OCIO oversight includes both approving IT investments and monitoring and evaluating the performance of these investments. Requirements include: (1) compliance with the Capital Planning and Investment Control Process; (2) compliance with standards of the USDA Information Systems Technology Architectures; (3) obtaining technical approvals in accordance with DR 3130-1; and (4) compliance with requirements of any prevailing OCIO moratoriums or USDA directives.”
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The IT acquisition approval requirements delineated in the USDA OCIO May 9, 2002 memorandum, as modified by the USDA CIO May 13, 2003 memorandum, are the procedures which superseded the original OCIO IT acquisition moratorium procedures.
If you have questions regarding this advisory, please contact Todd Repass, Chief, PPD via email at Todd.Repass@da.usda.gov or by phone at (202) 690-1060; or send an email to firstname.lastname@example.org . This advisory is available on the USDA homepage at http://www.usda.gov/procurement/policy/advisories.html.
EXPIRATION DATE: Effective until canceled. [END]
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ATTACHMENT TO AGAR ADVISORY NO. 53