Q3.  Are the User ID and password case sensitive?

A.  Yes, all user IDs and passwords are case sensitive. The passwords must also adhere to Departmental eAuthenticaton password policy.

Q4. I have logged into webTA and noticed that there are multiple buttons at the bottom of the screen.What do they represent?

A.  The buttons represent different roles within webTA.  Roles include: employee, timekeeper, supervisor, HR Administrator, and Administrator.

Your access is based on your job function.  If you have more than one role within webTA, you can move between these roles by clicking on the buttons at the bottom of the webTA screens.  The button reflecting the role you are currently using will be grayed out.

Q5.  Can I take a phone call or a short break while logged into webTA?

A.  WebTA has a security setting that will time the user out after approximately ten minutes of non-use.

Q6.  Can past certified Time & Attendance records be viewed and printed?

A.  WebTA maintains a history of all records previously certified and submitted through webTA.  These records are available to the Employee, Timekeeper and/or Supervisor as long as the employee is an active employee.  To view a previously certified record, click on the button labeled “Certified T&A’s” for the selected employee, select the pay period you wish to print by clicking on the radio button to the left of the pay period, scroll down to the bottom of the screen and click on “View Certified Record.”  If you wish to print the record, right click your mouse while in the view-only pop-up box, and select the print command.  If the browser you are using doesn’t have a print option when you right click your mouse, you can print by depressing the Control key at the same time you depress the letter P key (CTRL-P).

Any previously certified record printed this way will have “Validated” listed as the status, even though it is actually the certified record.  In order to have the record status listed as “Certified” the record must be printed (via the Summary screen) after it is certified by the supervisor but before it is sent to the NFC.

Q7.  What if my timekeeper or my supervisor is out of the office when timesheets are due?  Will I still be paid?

A.  WebTA is designed to allow every timekeeper and supervisor one or more delegates.  When an individual is listed as a delegate by a timekeeper or supervisor, he/she has all the necessary access under his/her own User ID/password to perform the functions of the person who delegated duties to them.  

Q8.  How many delegates should a timekeeper or supervisor have?

A.  At least one delegate should be named at all times, but there is no limit to how many can be named.  Keep in mind, however, that delegates will receive all system-generated emails for the group of employees involved. 

Q9.  Can a record be changed after it is certified?

A.  Once a record is certified, neither the employee nor the timekeeper can edit the record without the involvement of the supervisor.  If changes are required to a certified record that has not yet been sent to the NFC, the supervisor can de-certify the record, and then the employee or timekeeper can make changes.  Once the changes are entered, the record will need to be revalidated by the employee or timekeeper and recertified by the supervisor.

If revisions are needed to a certified record that has already been submitted to NFC, a corrected record will need to be created and validated by the timekeeper, and certified by the supervisor, in the next pay period. 

Q10.  Can a supervisor create or edit an employee’s Time & Attendance record?

A.  No, a supervisor does not have the required access to edit the Time & Attendance records directly.  Supervisors requesting changes will need to direct the employee or timekeeper, depending on which role enters the data, to make the required changes.

Q11.  Can a Time & Attendance record be deleted?

A.  No, a regular Time & Attendance record cannot be deleted.  However, edits can be made to the current record any time prior to the certified record being sent to the NFC for processing.  If the record has been certified but not yet sent to the NFC, the supervisor must de-certify the record before changes can be entered.

Uncertified corrections can be deleted by the Timekeeper.

Q12.  How does webTA know how many hours of annual leave to accrue each pay period?

A.  The Service Computation Date (SCD) is maintained in the T&A Profile screen for each employee so that the system can calculate the appropriate annual leave accruals each pay period.  Additionally, webTA will change the annual leave accrual rate from four hours/pay period to six hours/pay period and from six hours/pay period to eight hours/pay period in the first full pay period following the employee’s third and fifteenth anniversary, respectively.

NOTE TO TIMEKEEPERS:  The annual leave accrual rate does not change unless the SCD is entered and the T&A Profile is saved.